When it comes to relocating your business or a company office, many of the same principles involved with moving a home also apply. It helps to create a detailed plan ahead of time to stay organized — no different from any other business project. Depending on how much needs to be moved, hiring a professional moving company might make sense, and it offers additional tax benefits as well.
Your ultimate hope is to accomplish the move with minimal disruption to your daily business operations. With that wish in mind, here are a few tips on office moving.
Create a Detailed Relocation Plan ahead of Time
One big advantage of moving a business compared to moving a household is the availability of people able to create a project plan. Any business relocation demands a detailed plan, especially if you want to keep your company operating at its utmost efficiency. Obviously, the type of business affects the complexity of the move, but proper planning needs to happen either way.
Try to schedule the move to happen on the weekend if your business primarily operates on a Monday to Friday basis. Retail establishments that are open the entire week must decide whether or not they are going to close for a day or two to complete the move. These are the kinds of questions that need to be answered upfront when determining the scope of your business’s move.
Decide whether or not to use Professional Movers
Depending on the complexity of your move, hiring a professional moving company may work best for getting your business up and running quickly at its new location. Nearly all the major moving companies offer relocation services tailored to businesses of all sizes.
Using professional movers ensures your own staff are able to concentrate on their day-to-day work, with the pros handling the move. You may even be able to get the movers to work off-hours and on the weekend while your business continues to operate. There are also tax advantages involved when paying for a moving company instead of having your salaried staff handle many of those duties during business hours.
When going the DIY route for a business move, you’ll save money in the short term, but the disruption to your business might hamper your revenue in the long run. This is a question that needs to be answered soon after you determine the scope of your move, since if you are using professional movers, you’ll need time to collect and review quotes. If you are moving yourself, be sure to get enough moving supplies and create a schedule that involves your entire staff in packing and loading (and vice-versa at the new office.)
Customer Communication is a Must
Obviously, you need to let your customers know about your impending move, especially if your business maintains a brick and mortar retail presence. Leverage email, mail, your website, and other communications channels to inform the public of your relocation, while providing additional information on new hours or any office closing as necessary. Don’t forget to inform the post office and other relevant governmental parties about your address change.
Ensure Utilities are Ready to Go at your New Office
Be sure to schedule all the utilities at your new office so they are ready to go when you officially move your business. Use this convenient online form to find out the local utility companies servicing your new location.
Obviously, electricity, water, and phone are important utilities for any business, but don’t forget to ensure you’ll have Internet service on day one. The Internet is the lifeblood for nearly every business, and failure to have service on the first day in your new office will definitely hamper your operations. Additionally, make sure your internal IT staff (or external) have any local networks, servers, and printers ready to go in addition to your staff office computers.
Update Business Forms and Stationery
Once your business is in its new office (or even beforehand) don’t forget to update your business forms and stationery to reflect your new address; this includes online sources such as your website and social media pages — most notably LinkedIn, Facebook, and Twitter. Even easy-to-forget items like business cards and email signatures probably need updating. These are good final steps in ensuring your business move remains transparent to your customers.
These few tips on office moving illustrate how planning early helps ensure that even a complex task like business relocation is easily manageable. Hopefully, your business operations remain equally efficient before and after your move.